Planning and Zoning Administrator
Sycamore Township Job Description Title: Planning and Zoning Administrator (Full Time) Reports To: Township Administrator Hours: 8am-4:30pm (M-F) and extra hours as required by evening meetings Salary: Salaried – DOQ FLSA: Non-exempt Purpose of the Position As a member of the Township Executive Staff, the employee will provide all Township Planning and Zoning activities in a professional manner as well as assist in economic development. This includes guidance and service to the public regarding the Planning and Zoning process. The Planning and Zoning Administrator shall function with a high degree of independence and utilize sound professional judgment, demonstrate planning and organizational skills to establish and manage priorities, programs and staff for their functional area. The Planning and Zoning Administrator must be committed to the mission, vision and values of the Board of Trustees and provide a high level of conduct, community stewardship, and responsive service. The Planning and Zoning Administrator shall demonstrate a high level of performance through clear and concise communication, collaboration, and proper utilization of resources. They must also exhibit sound decision-making, personal responsibility and accountability. Responsibilities and Duties: • Professionally administer, interpret, maintain and make recommendations for modification of all Township adopted Planning and Zoning documents including but not limited to the Zoning Resolution and the Township Adopted Land Use or Comprehensive Plan • Manage all Township planning and zoning issues including all long term planning activities and resolutions. • Assist in Township Economic Development issues. • Supervise Planning and Zoning staff including Planning and Zoning Assistant and Inspector. • Serve as staff and technical advisor to the Township Zoning Commission, Board of Zoning Appeals and any other Township created Board or Ad-Hoc committee. • Attend scheduled Board of Trustee and Planning and Zoning meetings. • Make recommendations regarding planning, zoning and design issues when applicable. • Interpret and maintain any Plan documents. • Responsible for the timely processing of plans, staff reports, agendas and other packet material submitted regularly to the various assigned commissions/committees/boards as necessary. • Review, process, and inspect zoning permit applications, zone change applications and Board of Zoning Appeals applications, including requests for conditional use and non-conforming uses. • Compile and maintain useful information pertaining to the land use and demographics of the Township. • Prepare comprehensive reports and make public presentations as needed and/or directed. • Maintain a database and statistical files using computer software applications, generate graphics, including; maps, charts, graphs, and other visual aids as required. • Assist in researching, writing, administratively implementing and monitoring applications for Federal and State grant programs. • Respond to inquiries and provide customer service to the public. • Electronically file documents. • Perform research as requested on past cases, permits, and codes. • Determine completeness of Zoning Applications. • Utilize Geographic Information Systems (GIS) to issue required permits and provide requested public information. • Prepare Zoning / Property Maintenance violation notices. • Prepare mailings as requested. • Assist public in Zoning and Code Enforcement Issues. • Prepare citations and other related documents as a part of the Zoning enforcement process. • Other duties as assigned by the Township Administrator Required Knowledge & Skills • General computer knowledge (keyboard, mouse, Windows software). • MS Office suite • CAGIS / Permits Plus • Database skills. • Public relation skills. • Verbal and written communication skills. • Ability to deal effectively with difficult situations involving the general public. • Strong organizational skills. • Ability to read and understand construction / site plans, blue prints. • Ability to create, understand, and explain Planning Documents, including Economic Development materials, Zoning Resolutions and legal documents. • Able to work independently or as a team with others. Qualifications • Minimum requirement of a Bachelor’s Degree in a Planning or related field or other educational qualifications as deemed acceptable by the Township Administrator. • Three years’ experience in a qualified area or less if deemed acceptable by the Township Administrator. • Valid Ohio Driver’s License. • United States Citizen or authorized to work in the United States. Tools and Equipment • Personal and laptop computer • Laser printer, large format color scanner and plotter • Copier / Fax machine • Hand held radio / Wireless Communications (cell phone, mobile device) • Photography equipment • Telephone • Keyless entry system • Automobile Physical Demands The work environment characteristics are representative of the position. While performing the duties of the position, the employee is frequently required to sit and talk or hear, use hands to touch, handle, hold, or operate tools, controls, objects, and reach with arms. The employee must occasionally lift or move up to 50 pounds. Various functions will require repetitive movements for an extended period of time including the potential to sit. Specific vision abilities required by this job include near and far vision and the ability to adjust focus. Work Environment The work environments of this position are representative of those an employee encounters while performing essential functions of the job. The duties of this job are performed in both a climate controlled office setting with the potential of being out of doors in an uncontrolled setting.