Details
05/20/2025
Proposal Coordinator - Part-Time
Planning NEXT
Pay Range: $25/hour
Planning NEXT is a leading community visioning and planning firm located in Columbus, Ohio. Our tight-knit and fast-paced office is seeking a supportive and energetic team member to join our national practice. Our work is grounded in the belief that strong technical planning must be integrated with robust community engagement that brings people together to develop a shared vision for the future.
We are looking for someone passionate about making better places who is focused on positively impacting people and has the talent to make us all better.
The Proposal Coordinator will work closely with leadership to produce high-quality, attractive, and concise responses for public bids and requests for proposals (RFPs) related to community and urban planning projects. To be successful in this role, the Proposal Coordinator must be a strong communicator and writer, a quick learner with an excellent aptitude for task management, and a supportive team member.
Main responsibilities include:
Conduct marketing reconnaissance. Track and pursue community and urban planning project opportunities through various forums.
Manage the proposal development process. Develop materials efficiently and in a timely manner to meet the proposal deadline.
Coordinate materials. Coordinate with other sub-consultants joining the team to collect the required materials.
Apply style guidelines. Ensure all materials provided by the team are visually and contextually consistent.
Prepare persuasive materials. Produce graphically rich and compelling proposals to secure new work and prepare dynamic presentations and interview materials.
Submit final product. Print, assemble, and ship proposals.
Other potential responsibilities:
Showcasing our success: Prepare award nominations, generate conference session proposals, create advertisements, and identify and contribute to publication opportunities.
Managing web-based content: Prepare and execute effective strategies for web-based, social media, and other electronic communications to creatively share our success.
Guiding our brand: Proactively seek out new ways to promote the value of our work and the promise of our approach to potential clients and others.
We need someone who has:
A bachelor’s degree in marketing, communications, or a similar field.
Excellent writing, editing, and graphic design skills;
A detail-oriented approach to completing tasks;
Strong time management;
The ability to handle multiple responsibilities in a fast-paced environment;
Proficiency in MS Office software (required), Adobe Creative Suite (required), and WordPress (preferred);
An interest in cities and communities, urban design, and public engagement; and
A sense of humor.
This contract position is for an initial 3 months, with the opportunity to renew or transition into a staff position. This role is anticipated to require 20-30 hours per week. When hiring, and based on the candidate’s capabilities, the firm may have additional needs that could expand the Proposal Coordinator role. The candidate will work at our office in the Grandview Yard, the nation's largest LEED Neighborhood Development site. For more information about Planning NEXT, visit www.planning-next.com. If you can join us, please email a cover letter and resume to sarah@planning-next.com . No phone calls, please.
